Appendix C. Personnel Policies And Procedure  


§ I. Purpose
§ II. Scope
§ III. Hours Of Work
§ IV. Overtime
§ V. Employee Benefits—General Fund Employees
§ VI. Performance Appraisal—All City Employees
§ VII. Promotions And Transfers
§ VIII. Recruitment And Selection
§ IX. Probationary Period Of Employment
§ X. Disciplinary Action—(Except Probationary Employees)
§ XI. Grievances
§ XII. Outside Employment
§ XIII. Political Activity
§ XIV. Personnel And Payroll Records
§ XV. Safety
§ XVI. Personal Conduct
§ XVII. Reduction In Force
§ XVIII. Co-Op Student Employment
§ XIX. Supplemental Department Procedures
§ XX. Policy Of Drug Testing And Providing A Drug Free Work Place

TABLE OF CONTENTS

Page
PREFACE ..... 1491
I. PURPOSE ..... 1492
II. SCOPE ..... 1492
III. HOURS OF WORK ..... 1492
IV. OVERTIME ..... 1492
V. EMPLOYEE BENEFITS—GENERAL FUND EMPLOYEES ..... 1494
A. LEAVE ..... 1494
1. Vacation Leave ..... 1494
2. Sick Leave ..... 1495
3. Use of Sick Leave ..... 1495
4. Judicial Leave ..... 1495
5. Professional Leave ..... 1496
6. Bereavement Leave ..... 1496
7. Military Leave ..... 1496
8. Leave Without Pay ..... 1496
9. Maternity Leave ..... 1496
B. RETIREMENT ..... 1497
C. HOLIDAYS ..... 1497
D. UNIFORMS ..... 1497
E. SOCIAL SECURITY ..... 1498
F. WORKMAN'S COMPENSATION INSURANCE ..... 1498
VI. PERFORMANCE APPRAISAL—ALL CITY EMPLOYEES ..... 1498
VII. PROMOTIONS AND TRANSFERS ..... 1498
VIII. RECRUITMENT AND SELECTION ..... 1498
IX. PROBATIONARY PERIOD OF EMPLOYMENT ..... 1499
X. DISCIPLINARY ACTION (EXCEPT PROBATIONARY EMPLOYEES) ..... 1500
A. REASONS FOR ACTION ..... 1500
B. DISMISSAL AND DEMOTION ..... 1500
C. SUSPENSION ..... 1501
D. APPEAL ..... 1501
E. HEARING ..... 1502
XI. GRIEVANCES ..... 1503
XII. OUTSIDE EMPLOYMENT ..... 1504
XIII. POLITICAL ACTIVITY ..... 1504
XIV. PERSONNEL AND PAYROLL RECORDS ..... 1505
XV. SAFETY ..... 1505
XVI. PERSONAL CONDUCT ..... 1505
XVII.  REDUCTION IN FORCE ..... 1505
XVIII.  CO-OP STUDENT EMPLOYMENT ..... 1506
XIX. SUPPLEMENTAL DEPARTMENT PROCEDURES ..... 1506
XX. POLICY OF DRUG TESTING AND PROVIDING A DRUG FREE WORK PLACE ..... 1506
Section 1. INTRODUCTION ..... 1506
Section 2. DRUG/ALCOHOL TESTING POLICY ..... 1508
Section 3. TESTING PROCEDURES ..... 1510
ATTACHMENT A—Affirmative Action Plan ..... 1513
ATTACHMENT B—City of Tuscumbia Policy Prohibiting Discrimination and Sexual Harassment ..... 1515

PREFACE

The policies outlined in this document govern the administration of matters affecting personnel employed by the City of Tuscumbia. In order to avoid any misunderstanding or misinterpretation the following definitions are applicable:

City of Tuscumbia. The duly constituted governing body of the city or its physical limits whichever is applicable.

Discriminatory practices. Any overt or covert act or statement intended to discredit, deny or demean a person or group of persons based on their race, color, religion, sex, age, national origin, or political affiliation or belief.

Grievance. A complaint based upon an alleged violation, misinterpretation, or inequitable application of any existing policies, rules, regulations or agreements promulgated or executed by the city.

Part-time employee. An employee who works less than the normal work week of forty (40) hours, hired on a permanent or temporary basis.

Part-time hourly employee. An employee who is hired for a specified period and could work any number of hours required. These employees do not participate in the benefits program.

Permanent employee. An employee who works a normal work week and who has been retained beyond the initial six (6) months' probationary period.

Probationary employee. A full-time employee who has not completed the probationary employment period. The probationary employment period is six (6) months from the initial date of employment.

Temporary employee. An employee hired for a specific period of time or for the duration of a project or activity.

Salary employee (non-exempt). Those personnel who are paid on a vacation basis and are eligible for payment of approved over-time work.

Salaried employees (exempt). Personnel whose job requirements make it difficult to define exact hours during which they will accomplish assigned tasks and for whom the term over-time does not apply. Salaried employees will generally be asked to perform tasks that can be accomplished during normal operating hours; however, in the event that it is required to give additional effort in order to accomplish assignments, it is expected that this will be done. Figure 1 is a list of the exempt employees.

Privacy of information: The city will not collect or maintain any information on employees which is not pertinent to the accomplishment of the purpose of the city. Employment application forms will only be used to request information for the purpose of determining qualifications and suitability for the position desired. Withholding requested information may jeopardize an applicant's determination of eligibility. The content of these forms will be kept confidential by personnel authorized to maintain and have access to them. No information will be divulged to anyone outside the city government without the approval of the city clerk and the written approval from the individual. All information requested on routine forms will be for record-keeping purposes only. Failure of any employee to provide necessary information may result in applicable adverse personnel action or loss of benefits. (Ref. Public Law 93-479 Sec. 3, Title 5, Sec. 552 a, b (Privacy Act), U.S. Code.)

Civil service employees: All employees of the city are covered by rules and regulations of the civil service board. In any instance where the policies and procedures stated in this document conflict with civil service rules, the civil service rules will apply for those employees covered.

FIGURE 1. EXEMPT EMPLOYEES

All Department Heads

(Ord. No. 07-0702, 7-2-2007)

POLICIES AND PROCEDURES